Microsoft Office 365 Weekly Feature #2: More File Storage for All!

Posted February 17th, 2016 at 4:08 pm.

As LITS’ weekly Office 365 feature series continues, we turn our attention to file storage and sharing. Office 365 will provide a number of storage- and sharing-related benefits, such as OneDrive for Business cloud-based storage, larger webmail quotas, and the ability to send larger email attachments, making it easier for you to keep more of your files and share them with others.

File Size Basics

The terms kilobyte, megabyte, gigabyte, and terabyte have become household names, but how much data do these terms really represent? Before we go any further, please take a look at how large various file types are to better understand the implications of the Office 365 storage-related benefits.

File Size Basics Tech Documentation: http://techdocs.blogs.brynmawr.edu/5523

Now that we’ve established a common file size vocabulary, let’s dive into our first topic: cloud-based storage with Microsoft OneDrive for Business.

OneDrive for Business

BMC’s transition to Office 365 gives all current community members 1 TB of storage through OneDrive for Business (simply referred to as OneDrive for the remainder of this feature), Microsoft’s cloud-based storage tool. If you’ve used other cloud-storage tools, you’ll feel right at home. With OneDrive, community members will be able to store, retrieve, and share documents, photos, videos, folders, and more from anywhere with an internet connection, offering a consistent experience across Windows, Apple, and Android devices. With the ability to upload files as large as 10 GB to OneDrive, sharing large files with colleagues and classmates at BMC and beyond will be simple and intuitive. When sharing files, you’ll have the ability to assign users privileges to view or edit.

As mentioned in last week’s feature, OneDrive integrates seamlessly with Office Online, allowing you to securely save and share files while working online within the Office 365 versions of Word, Excel, and PowerPoint. While working within the desktop versions of the Microsoft Office Professional Plus suite or Office for phones and tablets, saving directly to OneDrive is convenient and straightforward. You’ll also be able to save email attachments directly to OneDrive.

Stay tuned for more guidance on which storage options are appropriate for sensitive data.

creenshot of the Microsoft OneDrive for Business interface on Windows

Screenshot of the Microsoft OneDrive for Business interface on Windows

 

 

Increased Webmail Quota

The average BMC community member has about 1.5 gigabytes of email in their inbox. The very largest inbox in our community has roughly 26 gigabytes of email. With Office 365, community member will have a whopping 50 gigabytes of email storage space.

Comparison of current inbox sizes to Office 365's webmail quota

 

Increased File Attachment Size

BMC’s transition to Office 365 will also bring the ability to send email attachments up to 150 MB. In addition, you’ll be able to “attach” an even larger file using OneDrive, and the recipient can download it from the cloud. Office 365 will help reduce the time spent figuring out how to share files with classmates and colleagues so you have more time to get things done.

Adding an attachment via OneDrive for Business

Adding an attachment via OneDrive for Business

 

Moving Forward

Next week we’ll introduce you to the Office 365 email and calendar interface, with its modern feel and seamless navigation between functions and Office 365 apps. Stay tuned for additional information and educational opportunities around BMC’s transition to Office 365.

Filed under: Announcements,Email Project,New Services Tags: , by Andrew Mantuano

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