Office 365 Weekly Feature #6: Organizing Your Inbox

Posted March 23rd, 2016 at 10:58 pm.

As LITS’ weekly Office 365 feature series continues, we highlight ways you can streamline your inbox. Organize visually with categories, colors and more; reduce noise with rules, clutter and sweep.

Reorganize, Rearrange, Redecorate!

Office 365’s clean look and numerous options encourage you to customize your experience to suit your organizational style.

Quickly scan your inbox and calendar for categorized and color-coded messages, appointments and calendars:

Categorize Messages

Categorize Messages

Manage Categories

Manage Categories

Categorize and color-code calendars and appointments

Categorize and color-code calendars and appointments

Categorize and color-code calendars and appointments

Categorize and color-code calendars and appointments

So many options! Pin messages to the top of your inbox for quick reference, flag important messages, and set follow-up reminders:

Hover over a message to pin it to the top of your inbox

Hover over a message to pin it to the top of your inbox

Flagged messages are highlighted...

Flagged messages are highlighted…

filter your inbox to view only flagged messages

or filter your inbox to view only flagged messages

Start Fresh with Inbox Rules

Whether you’re a Zimbra Filter devotee or just looking for ways to tame your inbox, our switch to Office 365 is a great excuse to start fresh with Inbox Rules. Set rules for categories, folders, forwarding, deletion, archiving and more.

Create inbox rules based on messages

Create inbox rules based on messages, or create new ones from scratch

Create new rules from scratch

Manage your rules

Mind your P’s and Q’s

Clutter is an option that helps filter your low-priority email, saving time for your most important messages. Turn it on, keep using email as usual, and Clutter will learn which messages aren’t important to you. Sound a little scary? You can always move incorrectly identified messages and Clutter will take notice – or turn Clutter off altogether.

Clutter

View Clutter

Edit Clutter Options

Edit Clutter Options

Keep your inbox tidy by sweeping away batches of messages all at once. Create Sweep Rules on the fly, and edit them to play nicely with your Inbox Rules.

Create Sweep Rules

Create Sweep Rules

Need to hang on to lots of messages, but don’t want to be bogged down by them daily? Archiving is an easy way to set things aside for later – either on an ad-hoc or on a Rule-based schedule.

Archive messages

Archive messages

Next Week

Next week, we’ll be highlighting OneDrive for collaboration. Learn about how OneDrive makes sharing files and collaborative editing easy. Stay tuned for additional information and educational opportunities around BMC’s transition to Office 365.

In case you missed them, check out the previous weeks’ features below!

Filed under: Announcements,Email Project Tags: by Melissa Cresswell

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