Bryn Mawr College faculty, staff, and students now have access to individual and team-based appointment booking through Zoom’s new Scheduler feature.
As with most online appointment-booking platforms, Zoom Scheduler allows you to create one or more booking pages that shows an individual’s or group of people’s availability for appointments. It can be used for both in person or online meetings: when an appointment is booked, Scheduler sends both parties a calendar invite with the in-person location or a Zoom link, depending on the type.
Get Help with Scheduler
- See our ask Athena Guide on Zoom: Use scheduler for appointment booking.
- See Zoom’s in-app Getting Started Guide (open the Zoom web portal or desktop app, click Scheduler, then look for the button in the bottom right)
- Take Zoom’s Welcome to Zoom Scheduler mini-course (14 mins, use SSO login when prompted)
- Schedule a Zoom Scheduler consultation with LITS if you have questions or need help.
Transitioning from Calendly to Zoom Scheduler
If you or your department uses Calendly (or another paid service) for online appointment booking, LITS recommends switching to Zoom Scheduler feature, which gives you the same functionality at no cost to your department.
Transitioning is a three-step process:
- Set up appointment booking in Zoom Scheduler. It’s okay to do this while you are still actively using Calendly; the two systems don’t conflict with one another!
- Find the places you’ve shared your Calendly booking links (in your email signature, on College webpages, on syllabi or Moodle course pages, etc.) and replace them with Zoom Scheduler links.
- Cancel your Calendly subscription and close your account.
You can stretch this transition over as many weeks as you need; however, if your Calendly license renews annually, be sure to cancel before your renewal date or shift to monthly payments to avoid unnecessary expenses.
If you need help figuring out how to recreate a Calendly workflow in Zoom, please schedule a Zoom Scheduler consultation with LITS!