Category: Learning Opportunities

When a person who uses a screen reader approaches a list, the screen reader will announce that there is a list and will announce what kind of list it is- a bulleted or numbered list. For this reason, it’s important to use the in-built bulleted list and numbered list formatting options in Word to make lists. If you try to manually make lists by using hyphens for bullets or by writing your own numbers, the screen reader will not recognize the list and instead will read everything out like a paragraph, which can be confusing for a listener.

Bulleted Lists

Bulleted lists should be used when the order of the items is not important. For example, if you were listing items on a shopping list, these items would be listed using bullets.

Numbered Lists

Numbered lists are for when items must be in a specific order. For example, steps to follow on a recipe card would be listed using numbered list.

Read this article for how to make a bulleted or numbered list in Microsoft Word.

Go to the Keep Calm and Check Accessibility Moodle page and complete the Week 5 challenge to get this week’s clue.

For people who cannot see pictures well and rely on screen readers to navigate on the computer, it’s important to program the pictures in such a way that the screen reader can explain the content of the pictures aloud.

In order to make images accessible to screen reader users, you must add alternative text descriptions, commonly known as “alt text.” Alt text should be a concise description of the relevant information in the image. Try not to make alt text longer than two sentences. The shorter the better.

To create alt text, follow these instructions.

For decorative images that don’t have significant meaning in relation to the document, don’t write a description. Instead, click the checkbox that says “mark as decorative.” This way, when the screen reader encounters this image, it will skip over it, preventing “verbal clutter” for the listener to weed through.

Here are some extra tips on writing quality alt text.

Head over to the Keep Calm and Check Accessibility Moodle page to complete the Week 4 challenge and get this week’s clue!

People who might have trouble reading print often use text-to-speech programs or screen readers.

A text-to-speech program is any program, app, or extension that reads text aloud. These programs only read text and will not read out buttons, navigation instructions, or alt text for pictures. Many people use text-to-speech programs including people with low vision, dyslexia, learning differences, and concussions/TBI. Additionally, there are many people without particular accessibility needs who enjoy using text-to-speech to be more productive and streamline their workflow.  On the other hand, screen readers are programs that read out every element on screen and give navigation instructions, with the assumption that the user cannot see anything on the screen. Screen readers are primarily used by people who are blind.

When creating your files, it is important to create them in such a way that people who have varying levels of visual acuity and people who listen to text are able to access all the written information.

Color contrast, font, size, and plain language

When creating a document, it is important to be mindful of how your text appears. The color, font, and size all make a difference in whether someone can read the text or not. Here are some tips to make sure your text is readable.

Color Contrast

It’s important that there is sufficient color contrast between the color of the text and the background so that people with low vision conditions can read it easily. Generally, black text on a white background is a good option, because it is readable by a large population. If you are planning on using different colors, please use a color contrast analyzing tool to make sure that there is sufficient contrast.

Font and Size

It is best to use a san serif font when writing, as these fonts are most accessible. Please avoid any overly ornate fonts that can make it hard to distinguish letters. Additionally, underlining text or using italics can make it difficult for some people to distinguish letters. If you must emphasize a portion of text, using bold letters is the best choice.

It is recommended that font size be above 11 point font to ensure accessibility.

Signifying Important Information

Sometimes people make text bold or a different color to signify important information. However, this is not a good system to use since people who access documents by listening to a screen reader or text-to-speech program will not be able to hear “bold” or “color.”

For this reason, if you need to signify important text, it is important to do so in more than one way. For example, if you write the word “important” and then write the information that is important, a person will be able to hear that read aloud. Likewise, if you write a note that important text will be signified by an asterisk and then use an asterisk to note important text, a person listening will be able to hear the asterisk read aloud.  In conclusion, it is okay to use bold font or colored font to signify importance, but if you do so, you must also have an additional way of noting its importance that a text-to-speech program or screen reader will be able to speak aloud.

Plain Language

Its important to write content that everyone can understand. Highly intelligent people can struggle with reading comprehension for a variety of reasons, ranging from having a learning difference to reading a text in their non-native language. Following plain language guidelines in your writing will ensure that text is as accessible as possible.

For this week’s clue, complete the activity listed under Week 3 in the Keep Calm and Check Accessibility Moodle Page.

1. Log onto Moodle and self-register for the Keep Calm and Check Accessibility Moodle page.
   1. Click the gear icon
   2. Click enroll me in this course
2. Complete the challenge listed under Week 1 to get the first clue.

Inside Microsoft Word and PowerPoint, there is a tool called the Accessibility Checker. This tool helps you proofread your document or presentation to make sure it is accessible. To access it, go to Review and then click Check Accessibility. A box will pop up on the right side of your screen and list any accessibility issues found.

To learn more about Microsoft’s Check Accessibility read this article.